Administrivia Eliminated for Schools

State school principals to get paperwork lifeline – July 2013

Victorian government schools operate in a highly devolved management model. This management model empowers local decision making at the individual school level. Principals and school councils are required to make decisions on all aspects of staff employment and personnel management, financial budgeting andforecasting, and school infrastructure management. Victorian principals are expected to oversee quite sophisticated administrative systems and operate within a defined budget envelope and tight accountability requirements. For the majority of schools, this level of autonomy has a positive impact on school management and staff and student outcomes. In small schools, however, where there is less flexibility in the budget, there is a significant administration burden on the principal.

The Local Administration Bureau (LAB) project will modernise the equipment, systems and processes of the trial LAB. Previously the Department of Education and Early Childhood Development (DEECD) established a pilot LAB in Horsham in country Victoria. This was designed to allow small schools to outsource their personnel, payroll and other administrative processes. The LAB has been very successful in removing the administrative burden from small schools but allowing them to retain the decision making and autonomy.

To improve the efficiency of the Horsham LAB, IBSA was tasked with updating and improving the technology driving the LAB to allow for:

• better communication between schools and the LAB;

• improved accuracy and information transfer between schools and the LAB;

• reduced duplication of effort in school and LAB processes;

• workflow management.

This task was achieved this month when IBSA implemented and deployed their design of the Local Administraion Bureau (LAB) Service Portal which has streamlined the services delivered to small regional schools. The business objectives achieved by IBSA include improving the business capability of service delivery in the most efficient manner and elimination of processing delays caused by poor data quality.

Read more here: Herald Sun Article 8 August 2013